PELINDO BERSIH COMMITTEE DUTIES AND RESPONSIBILITIES
1. Discuss and provide recommendations for follow-up
on incoming reports of alleged violations through the Whistleblowing System channel within a period of no later than 14 (fourteen) working days after receiving the complaint;
2. Recommendations given are in the form of Conclusions on the discussion results of the Whistleblowing System report by the Committee (reports can be followed up or not and require further investigation or not) and recommendations for the report urgency;
3. Follow up and investigate all incoming reports (including out of scope) so that further action can be taken according to the type of violation for 30 (thirty) working days after the report is received, assisted by PIC WBS from Regional, Subholding and Subsidiaries of PT Pelabuhan Indonesia (Persero);
4. Conduct investigations and make conclusions, suggestions and recommendations on the results of examination/request coordinated by the Group Head of Internal Audit Unit and request expert’s explanation if necessary;
5. Monitoring the follow-up/decision on incoming reports if a violation is proven to occur, for internal follow-up/ decision coordinated by the Group Head of HC Services;
6. Conduct internal meeting of Pelindo Bersih Committee at least 1 (one) time in every 3 (three) months and/or every time there is a report of alleged violations through the Whistleblowing System;
7. Supervise the independence and effectiveness of the Company’s Whistleblowing System:
8. Perform benchmarking on other companies to see the development of Whistleblowing System scheme;
9. Each member of Pelindo Bersih Committee is required to sign an integrity pact in order to always maintain confidentiality in carrying out their duties;
10. Create and review policies and operating procedure systems (SOP) related to the Whistleblowing System assisted by an independent party appointed by the company;
11. Organizing socialization to Pelindo People and Stakeholders regarding the use of Whistleblowing System channel;
12. Make periodic reports every semester to the President
Director and President Commissioner on the implementation
of WBS; and
13. The Company may appoint external party/KAP, or other
external parties to handle the management of Whistleblowing System in the Company.
