The Company also has a gratification control program in accordance with applicable regulations. PT Pelabuhan Indonesia (Persero) realizes that in establishing a working relationship with third parties, it often involves the gratification practices, so guidelines are required to control this practice. This is so that all Pelindo Personnel have the same understanding of the treatment of gratification, and to help Pelindo Personnel not to be entangled in gratification practices including bribery. Under certain conditions, when Pelindo personnel cannot avoid receiving a gift from a Third Party if the gift is outside the provisions, or the gift is already in a place, or has been entrusted to/through another person without the knowledge of the Pelindo Personnel, then the person concerned must report either directly to KPK or through the Gratification Control Unit (GCU) based on the regulated mechanism. During 2021, the Company carried out socialization related to gratification control, which was attended by 240 employees via zoom meetings.
In addition, the Company has a policy for reporting alleged irregularities in the Company (whistleblowing system). The Whistleblowing system (WBS) known as Pelindo Bersih was introduced to provide opportunities for all Pelindo personnel and other stakeholders to submit reports regarding indications of violations of applicable ethical values, based on evidence that can be justified and with good intentions. Pelindo Bersih is a program for Pelindo management and all port branches and company groups to create a workplace that is clean from fraud, corruption and extortion. During 2021, the Company carried out socialization related to the whistleblowing system, which was attended by 240 employees via zoom meetings.
For shareholders, the General Meeting of Shareholders (GMS) is the highest institution in PT Pelabuhan Indonesia (Persero) and a forum for Shareholders to make important decisions, where authority is not given to the Board of Directors and the Board of Commissioners as stipulated in the Articles of Association and laws and the applicable laws and regulations. The GMS is carried out through a process of announcement and summons for the GMS in accordance with applicable regulations. After the publication of the announcement and summons for the meeting, all materials to be discussed at the GMS will be made available at the PT Pelabuhan Indonesia (Persero) office, so that Stakeholders who attend the meeting can take the material. The GMS consists of the Annual GMS and Extraordinary GMS. The Annual GMS is held by PT Pelabuhan Indonesia (Persero) every year, and includes the Annual GMS on the Annual Report of PT Pelabuhan Indonesia (Persero), and the Annual GMS on the Company’s Work Plan and Budget (RKAP), while Extraordinary GMS can be held at any time based on the needs and interests of PT Pelabuhan Indonesia (Persero). The GMS is preceded by an invitation to the GMS, which is carried out in accordance with applicable regulations.
